Human Resources Administrator

Company Details

Job description

We are looking for a Human Resources Administrator on behalf of the European Space Agency (ESA) for their location in Darmstadt, Germany, to support in the areas of Recruitment, Staff Administration as well as local HR tasks.

Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries) and not by our client. Furthermore, upon selection, they will be subject to a general personnel screening performed by an external provider (further information will be provided at interview stage).

The HR Support Services Division is an important business enabler and interface with ESA staff and management at all sites. They work according to a fully harmonised, “One ESA” service delivery model with a strong, people-centred local presence in six countries. Together the team will not only excel in the handling of the daily tasks, but they will drive further evolution by seeking effectiveness, efficiency and digitalisation.

The successful candidate will be tasked with, but not limited to:

Staff Administration Service:

  • Preparation of employment contracts following successful application;
  • Hiring (i.e. payroll insertion) of new staff;
  • Contract and position (ie. in the organizational structure) administration during the entire employment period, e.g. contract extensions, reassignments to new positions, etc.;
  • Ad-hoc (ie. request-based) and periodic (e.g. via questionnaires, reporting) verification of entitlements;
  • Making the necessary payroll inputs for salary and allowances, as well as calculating ad-hoc payments (e.g. untaken leave);
  • Systematic monthly payroll verification;
  • Daily maintenance of the organizational structure (e.g. org. units, positions, etc.);
  • Time and leave management.

Recruitment Support Service:

  • Standardized communication with potential applicants ESA-wide, mainly by handling the HR mailbox;
  • Preparation and publication of Job Requisitions using SAP SuccessFactors;
  • Initial screening of applications according to formal criteria (e.g. gender, nationality, level of education);
  • Arranging job interviews (mostly on-line) and their follow-up with the interview boards;
  • Managing candidates via the SAP SuccessFactors candidate pipeline, covering all statuses from application to hired;
  • Specific communication with candidates;
  • Arranging pre-recruitment security checks for selected candidates;
  • On-boarding of new hires.

Support to Local HR Manager:

  • Registration of certified sick leave;
  • Arranging appointments with the ESOC physician;
  • Arranging visas and special ID cards with the local authorities;
  • Support to ad-hoc HR events, e.g. “girls day”;
  • Coordination of the allocated places at the ESOC Childcare Centre;
  • Assisting with other local tasks as required, e.g. participation in the canteen board.

Job requirements

  • Bachelor’s Degree with minimum 3 years of relevant working experience;
  • At least 3 years of payroll experience, preferably in an international context;
  • At least 2 years of relevant previous experience in HR administration in an international environment;
  • Good level of understanding and application of legal texts in the area of HR;
  • Exposure to recruitment activities;
  • Confident with working with various complex IT tools in parallel (mainly SAP R/3 and SAP SuccessFactors);
  • Ability to work autonomously, but with a good team spirit;
  • Attention to detail, affinity with figures and swift follow-up of actions;
  • Excellent sense of discretion and confidentiality;
  • Very good communication skills, in particular with regards to the preparation of clear written correspondence in English; Knowledge of other languages would be an asset.



Tagged as: hr, human resources, recruiting

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