Office Manager

  • Part Time
  • ADMINISTRATION
  • PORTUGAL
  • Posted 2 weeks ago
  • Temporary, with possibility for extension and conversion to permanent contract.

Company Details

Celestia Portugal (C-Jet Unipessoal, Lda) is part of Celestia Technologies Group (CTG) an international technology group developing solutions for Aerospace, Defence, Telecommunications and Scientific markets. There is a rich pedigree of Product Development in Antenna, RF and Modem design for different Satcom & Terrestrial Systems.

The Celestia Portugal team have embarked on a challenging programme to design an innovative PhasedArray Antenna solution for a High Throughput Satellite Megaconstellations. This is a large ESA (European Space Agency) programme with several phases and milestones.

With increasing size and anticipated growth, we are now seeking an Office Manager to undertake a wide range of clerical, administrative and secretarial duties. The role demands a positive ‘can-do’ attitude to foster a lively start-up work environment with excellent inter-personal and social skills.

Role & Responsibilities

  • General office administration and reception duties including, meet & greet, manage incoming calls & emails, schedule appointments and follow-up as necessary
  • Maintain and organize HR (Personnel) documents, Health & Safety policies, Supplier Contracts and Regulations
  • Promote company policies and protocols; ensure all are followed by staff
  • Facilitate office supplies and services, including external suppliers
  • Arrange travels, meetings and related logistics
  • Be the ‘go-to person’ for general staff inquires and new-starter onboarding
  • Manage invoices, purchase orders, expense claims, deliveries and administration
  • Work closely with the company Accountants and create appropriate Financial records
  • Provide secretarial support to Senior Management
  • Be the heartbeat of the company and organize social & team-building events

Required Skills, Knowledge & Experience

  • Previous experience in Office (Administrative) Management is mandatory
  • Excellent organization and co-ordination skills
  • Highly competent using Microsoft Office applications, e.g., Excel, Word, Outlook
  • Comfortable handling sensitive & confidential material; with trust and confidence
  • Confident, personable with good inter-personal skills

We endeavour to respond quickly to all applications so if interested please submit your CV in English.

 

 

Tagged as: administration, office management, co-ordination, scheduling, reception

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