Administration and Operations Support

Company Details

Engineering the World With You

We are currently looking for a strong administrator to join our Operations team in France. Someone who enjoys multi-tasking, working on varied activities day to day and being in an international environment.

The position of Administration and Operations Support Officer is a key position supporting the technical service delivery teams in France for the administration of the contracts for the client such as, collating monthly reports as well as assisting expats to establish themselves and their families in France.

This position is home based with local travel to visit the employees at the clients premises in St Germain-en-laye and to visit the teams in Toulouse every 2 weeks. Virtual meetings are held monthly with the other Operations Support Officers across Europe, giving an opportunity to meet colleagues and share ideas.

This is a unique opportunity to join a growing team in France, working for a European Company who is working in the Space sector, contributing to Europe’s largest Space missions.

Tasks and Activities

Preparation of draft reports for the client and internal reporting, such as:

  • Monthly Activity reports;
  • Generating reports from the internal systems;
  • Tracking holidays and absences;
  • Monitoring the submission of time-sheets.
  • Supporting the business in Time Management and related administration.
  • Providing local employee assistance with support and act as the local interface with the Corporate HR Team:
    • Giving support to expatriate employees including relocation, registration to local authority, Health Insurance etc.
    • Providing employment documents that are needed for working and living in France.
    • Administration of local benefits (e.g. Meal Vouchers).
  • Coordinating Health and Safety arrangements for the local employees such as medical checks, acting as the point of contact for employees to report accidents and health concerns.
  • Support when needed in travel and hotel bookings, interfacing with the RHEA Travel Team.
  • Coordination of Training and development activities, following up on requests, cost estimates, ensuring admin is completed, booking of training courses or conferences.
  • Providing the on-boarding of employees training them in the admin processes, who to contact, Health and Safety etc.
  • Coordinating any employee or client events such as Christmas events, communications and presentations etc.

Skills and Experience

The following skills and experience are mandatory:

  • At least 5 years of working experience in an administrative function, preferably in an international environment.
  • Strong attention to detail, with numerical accuracy.
  • Good organisational and planning skills, naturally adhering to work under strict deadlines.
    Ability to multitask.
  • Practical approach to problem solving.
  • Strong verbal and written communication skills within a multicultural environment.
  • Ability to work both autonomously and as part of a team.
  • Proficiency in MS Office.
  • Fluency in French and English, both written and spoken.

Tagged as: ms office, administrative function

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