Defining Agile Space
The facilities Manager maintains and oversees the company’s buildings and equipment to ensure that the workspace and operations are safe and highly functional and efficient. Their duties include negotiating contracts with service providers, inspecting facilities to meet safety regulations, and coordinating renovations and updates.
Facilities Manager duties and responsibilities
- Developing, Managing, Scheduling, and Performing maintenance and capital project works on facilities for clean rooms, electronic assembly, office building, and manufacturing. 2-3 locations in the Irvine Ca, area.
- Manage space planning, current and future projected staffing plans with relevant stakeholders, amenities, and budgets
- Scheduling routine inspections and emergency repairs with internal staff and outside vendors.
- Managing the environmental permits and certification requirements as well as process and material/vendor management for the proper storage and disposal of chemicals and waste.
- Ensuring proper security measures for the workplace, including collaborating with internal security, system vendors, or a team of security professionals.
- Maintaining day-to-day operations of facilities, such as delegating or completing maintenance orders. This includes shipping, receiving, and inventory management.
- Coordinate with Landlord/Owner of leased facilities to ensure compliance with the lease.
- Creating project and operational reports for progress on maintenance, repairs, safety, and other occurrences for supervisors and other relevant staff.
- Managing construction projects within the facility. Prepare detailed program budgets, stakeholder management and requirements gathering, scope development, and consultant/contractor management.
- Collaborating with building owners and upper management on budgeting for facilities needs.
- Monitoring the safety and cleanliness of the interior and exterior areas, such as offices, conference rooms, parking lots, and outdoor recreation spaces.
- Managing cleaning and maintenance tasks in source and outsource teams.
Summary of duties and responsibilities:
Capital Outlay (maintenance and repair), Maintenance and Plant Operation:
- Supervises maintenance staff and Custodial personnel.
- Prepares bid specifications for supplies and contracted maintenance which includes all building services (to include, but limited to, heating and air conditioning systems, temperature control systems, kitchen equipment, housekeeping, telecommunication systems, intercom systems, fire alarms, and other life safety systems, security systems, etc.) Manage bids or secures quotations for the above; prepares purchase orders through our approval systems and coordinates with the legal and direct manager in negotiating and entering into contracts; oversees and inspects purchases, construction, and repairs; attends on-site meetings; oversees the project and purchasing accounting functions.
- Supervisory oversight of maintenance and custodial operations. Works closely with outsourced vendors to plan and schedule all maintenance and operationally related functions (to include, but not limited to, inspections, preventive maintenance, repairs, and routine servicing of all building systems including special equipment; repairs and inspections of building infrastructure including walls, ceilings, doors, windows, hardware, and roofs; cleaning and care of floors, walls, and infrastructure areas.
- Prepares and keeps maintenance records.
- Requisitions all maintenance and custodial supplies and equipment. Implements and maintains inventory control systems.
- Anticipates and budgets for all major facility maintenance requirements (to include, but not limited to, electrical distribution systems, energy and/or fuel cell, plumbing systems, heating systems, air conditioning systems, ventilating systems, life safety systems, security systems, telecommunication systems, roofs, and infrastructure. This role partners with key functions in the business Ie: HR regarding Safety and Compliance matters with Fed OSHA and Cal OSHA. Knowledge in compliance matters, supporting Business Continuity plans, IIPP, etc.
Facilities Manager skills and qualifications
- 10 plus years of related experience.
- Degree in Mech and/or electrical engineering or equivalent.
- Advanced mechanical skills and knowledge of electrical and mechanical building systems for buildings and operational performance areas described previously. Experienced and qualified in the use of CMMS, BMS other building systems performance tools.
- Proficiency with project management tools, MS project, Excel , word and PPt software tools.
- Excellent communication and interpersonal skills, including the ability to speak with all levels of employees, guests, vendors and team members.
- Great time management, organization and prioritization abilities.
- Keen attention to detail and efficient problem-solving skills.
- As a managerial and hands on position, candidates should have 10 years of related experience in building maintenance roles. Some candidates may have a background in plumbing, HVAC, general repair or professional/industrial manufacturing environments. Previous leadership experience is also beneficial.
- Perceptive of their surroundings and can identify the aspects of a company’s facilities that need immediate attention and areas that need to be planned longer term. They listen to the needs of a building’s occupants and complete their work with their comfort and convenience in mind.
- Possess strong sense of urgency and do the right things first, taking the initiative to resolve them as quickly as possible. They are excellent at planning, managing and scheduling multiple types of services according to the business’ operations needs and budgets.
- Competitive health benefits, including 100% Company Paid Medical PPO plan for Employees and Dependents.
- Generous Paid Company Holiday schedule.
- Paid Time Off Package.
To comply with U.S. Government space technology export regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Terran Orbital/Tyvak is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity, national origin/ethnicity, age, veteran status, disability status, mental or physical disability, or any other legally protected status.